Privacy Policy

Last updated: 17/6/2026

This Privacy Policy explains how Algorithm Coding Experts, S.L. (“ALGO”, “we”, “us” or “our”) processes personal data collected through our website, forms, communications, commercial interactions and online tools, including our AI Production-Readiness Scorecard.

This policy applies to users of www.algocodingexperts.com, prospective clients, clients, suppliers, partners and any person who contacts ALGO through our website or online channels.

1. Summary of how we process your personal data

Topic	Summary
Data Controller	Algorithm Coding Experts, S.L.
Tax ID	B67938720
Address	Vía de las Dos Castillas 33, Ática 4, 1ª planta, 28224 Pozuelo de Alarcón, Madrid, Spain
Contact email	info@algocodingexperts.com
Main purposes	Responding to enquiries, managing commercial relationships, providing information about ALGO’s services, operating website forms and tools, including the AI Production-Readiness Scorecard, improving our website and services, complying with legal obligations and managing claims
Legal bases	Consent, pre-contractual steps, contract performance, legitimate interest and legal obligation, depending on the processing activity
Recipients	ALGO personnel, technology providers, hosting providers, email and communication providers, analytics providers, subcontractors and delivery partners, professional advisers and public authorities where legally required
International transfers	Some providers, contractors or delivery partners may be located outside the European Economic Area. Where this occurs, ALGO will use an appropriate GDPR transfer mechanism where required
Retention	We keep personal data only for as long as necessary for the relevant purpose, or for the applicable legal limitation period
Your rights	You may request access, rectification, erasure, restriction, portability, objection and withdrawal of consent, where applicable
Supervisory authority	You may file a complaint with the Spanish Data Protection Agency, the Agencia Española de Protección de Datos

2. Who is responsible for processing your personal data?

The controller responsible for processing your personal data is:

Controller: Algorithm Coding Experts, S.L.
Tax ID: B67938720
Postal address: Vía de las Dos Castillas 33, Ática 4, 1ª planta, 28224 Pozuelo de Alarcón, Madrid, Spain
Email: info@algocodingexperts.com

3. What personal data do we process?

Depending on how you interact with ALGO, we may process the following categories of personal data:

Category	Examples
Identification and contact data	Name, surname, email address, phone number, company, job title
Communication data	Messages, enquiries, requests, meeting notes, email correspondence
Commercial and client data	Service interests, project requirements, proposal information, contractual information, billing or administrative information
Website and technical data	IP address, browser type, device information, pages visited, interaction with forms and cookies or similar technologies
Scorecard data	Answers submitted through the AI Production-Readiness Scorecard, generated results, readiness category, contact details submitted with the scorecard and consent choices
Marketing preference data	Newsletter subscription, consent status, unsubscribe requests and communication preferences
Compliance data	Information needed to respond to rights requests, legal obligations, disputes or claims

We do not intentionally collect special categories of personal data through our website forms or scorecard. Please do not include sensitive information in free-text fields unless it is strictly necessary.

4. Why do we process your personal data?

We process personal data for the purposes described below.

Processing activity	Data processed	Purpose	Legal basis	Retention
Responding to website enquiries	Contact data and message content	To answer questions, provide information and assess whether ALGO can support a potential project	Pre-contractual steps and legitimate interest	Until the enquiry is resolved, and afterwards for the period necessary to manage follow-up or potential claims
Commercial communications requested by the user	Contact data and communication preferences	To send requested information, newsletters or updates	Consent	Until consent is withdrawn or the user unsubscribes
Existing client communications	Contact data, client data and service history	To maintain the commercial relationship and inform clients about similar ALGO services	Legitimate interest, where legally permitted	During the client relationship and afterwards for the applicable legal limitation period
Project discussions and proposals	Contact data, company data, project requirements and communications	To prepare estimates, proposals, statements of work and contractual documentation	Pre-contractual steps and legitimate interest	During the proposal process and afterwards for the period necessary to manage follow-up or possible claims
AI Production-Readiness Scorecard	Scorecard answers, generated results, contact details and technical data	To generate the scorecard result, send or display the result, respond to the user, improve the tool and analyse aggregate usage	Consent, pre-contractual steps and legitimate interest, depending on the interaction	24 months, unless the user becomes a client or requests earlier deletion
Website analytics	Technical data and cookie data	To understand website usage, improve user experience and measure performance	Consent where required, and legitimate interest for strictly necessary technical operations	According to the cookie policy and analytics configuration
Security and fraud prevention	Technical data, logs and interaction data	To protect the website, detect misuse and maintain security	Legitimate interest and legal obligation where applicable	For the period necessary to protect systems and manage incidents
Legal and administrative obligations	Identification data, client data, billing data and communications	To comply with tax, accounting, legal and regulatory obligations	Legal obligation	For the legally required period
Claims and dispute management	Relevant communications, contracts and supporting information	To establish, exercise or defend legal claims	Legitimate interest and legal obligation	For the applicable limitation period

5. AI Production-Readiness Scorecard

ALGO may make available an online AI Production-Readiness Scorecard. This tool is designed to help users understand the maturity of their AI initiatives and identify areas that may require further attention before moving AI systems into production.

When you use the scorecard, we may process:

1. your answers to the scorecard questions;
2. your generated score, category, maturity level or recommendations;
3. your name, email address, company and role, where requested;
4. your consent choices;
5. technical data related to the submission, such as date, time, IP address and browser information.

We use this information to:

1. calculate and present your scorecard result;
2. send you the result or follow-up information, where requested;
3. understand aggregate usage of the scorecard;
4. improve the scorecard and related ALGO content;
5. contact you about ALGO services where you have requested this or where another lawful basis applies.

We will not use scorecard answers to make solely automated decisions that produce legal effects or similarly significant effects for you.

Where scorecard data is used for internal analysis or service improvement, ALGO will use aggregated or anonymised information where reasonably possible.

6. Marketing communications

ALGO may send you commercial communications about its services, publications, events, tools or related content where:

1. you have given consent;
2. you have requested information from ALGO;
3. you are an existing client and the communication relates to similar services, where permitted by applicable law;
4. another lawful basis applies.

You can withdraw consent or object to marketing communications at any time by following the unsubscribe instructions in the communication or by contacting us at info@algocodingexperts.com.

Withdrawal of consent does not affect the lawfulness of processing carried out before consent was withdrawn.

7. Who do we share your personal data with?

ALGO may share personal data with the following categories of recipients, where necessary for the purposes described in this policy:

Recipient category	Reason for access
ALGO personnel	To manage enquiries, proposals, services and communications
Hosting and infrastructure providers	To operate the website and related systems
Email, CRM and communication providers	To manage communications and commercial interactions
Analytics and website performance providers	To analyse website usage and improve performance, subject to cookie rules where applicable
Subcontractors and delivery partners	To assess, plan or deliver projects where their involvement is necessary
Professional advisers	To obtain legal, accounting, audit or compliance support
Public authorities	To comply with legal obligations or respond to lawful requests

Where third parties process personal data on ALGO’s behalf, they must process the data under ALGO’s instructions and comply with confidentiality, security and data protection obligations.

8. International data transfers

Some of ALGO’s providers, subcontractors or delivery partners may be located outside the European Economic Area.

Where personal data is transferred outside the European Economic Area, ALGO will ensure that the transfer is carried out using a valid GDPR transfer mechanism where required. This may include:

1. an adequacy decision adopted by the European Commission;
2. Standard Contractual Clauses approved by the European Commission;
3. supplementary safeguards where required;
4. another lawful transfer mechanism under the GDPR.

Some of ALGO’s providers, subcontractors and delivery partners may process personal data outside the European Economic Area, including in Canada, Ecuador, India, Indonesia, Nigeria, Pakistan, Sri Lanka, Ukraine, the United Arab Emirates, the United Kingdom, the United States, Venezuela and Zambia, where this is necessary to operate our website, manage communications, analyse website performance, assess enquiries, prepare proposals or deliver services.

The personal data transferred may include identification and contact data, communication data, company and project information, technical website data and information submitted through ALGO’s online tools, including the AI Production-Readiness Scorecard.

Where the recipient is located in a country recognised by the European Commission as providing an adequate level of protection, ALGO may rely on the applicable adequacy decision. For other transfers, ALGO will use appropriate safeguards, such as the European Commission’s Standard Contractual Clauses and, where necessary, supplementary measures.

Users may request further information about these safeguards by contacting info@algocodingexperts.com

9. How long do we keep your personal data?

ALGO will keep personal data only for as long as necessary for the purpose for which it was collected, and afterwards where necessary to comply with legal obligations or manage possible claims.

As a general guide:

Data type	Retention approach
Website enquiries	Until the enquiry is resolved, plus a reasonable follow-up period
Proposal and pre-contractual data	During the proposal process and afterwards for the period necessary to manage follow-up or claims
Client and contractual data	During the client relationship and for the legally required limitation, tax or accounting period
Newsletter and marketing data	Until consent is withdrawn, the user unsubscribes or the data is no longer necessary
Scorecard data	24 months, unless earlier deletion is requested or a client relationship begins
Analytics data	According to the cookie policy and analytics tool settings
Rights request records	For the period necessary to evidence compliance with data protection obligations
Claims and dispute data	For the applicable legal limitation period

When personal data is no longer required, ALGO will delete it, anonymise it or securely restrict access to it, as appropriate.

10. Your data protection rights

You may exercise the following rights, where applicable:

1. Access: to know whether ALGO processes your personal data and to obtain a copy of that data.
2. Rectification: to request correction of inaccurate or incomplete data.
3. Erasure: to request deletion of your data where legally applicable.
4. Restriction: to request limitation of processing in certain circumstances.
5. Objection: to object to processing based on legitimate interest or to direct marketing.
6. Portability: to receive your data in a structured, commonly used and machine-readable format where applicable.
7. Withdrawal of consent: to withdraw consent at any time where processing is based on consent.

To exercise your rights, you may contact ALGO at:

info@algocodingexperts.com

Please indicate the right you wish to exercise and provide enough information for us to identify your request. Where reasonably necessary to verify your identity, ALGO may request additional information. We will not request more information than necessary for this purpose.

ALGO will respond to your request within the legally applicable timeframe.

11. Right to complain to the supervisory authority

You have the right to file a complaint with the Spanish Data Protection Agency, the Agencia Española de Protección de Datos, if you believe that ALGO has not processed your personal data in accordance with applicable data protection law.

Agencia Española de Protección de Datos
Address: Calle Jorge Juan, 6, 28001 Madrid, Spain
Telephone: 912 663 517
Website: www.aepd.es

12. Automated decision-making and profiling

ALGO does not use personal data collected through the website or scorecard to make solely automated decisions that produce legal effects or similarly significant effects for users.

ALGO may carry out limited commercial segmentation or analysis to understand user interests, improve services or provide more relevant information. This does not involve decisions with legal or similarly significant effects.

13. Security and confidentiality

ALGO is committed to maintaining the security, secrecy and confidentiality of personal data.

We apply technical and organisational measures designed to protect personal data against loss, misuse, unauthorised access, alteration or disclosure. These measures are reviewed and updated where appropriate, taking into account the nature of the data, the risks involved and the state of technology.

Where ALGO acts as a data processor for a client, the specific processing conditions will be governed by the applicable contract or data processing agreement.

14. Cookies

ALGO uses cookies and similar technologies on its website. Some cookies may be necessary for the operation of the website. Others may be used for analytics, performance or marketing purposes, where applicable and subject to consent requirements.

More information is available in our Cookie Policy:

https://algocodingexperts.com/politica-de-cookies-ue/

The privacy policy, cookie policy and cookie consent banner should be read together.

15. Changes to this Privacy Policy

ALGO may update this Privacy Policy from time to time to reflect legal, technical or business changes.

When changes are made, we will update the “Last updated” date at the top of this policy. We recommend that users review this policy periodically.

If any provision of this policy is declared invalid, illegal or unenforceable by a competent authority, the remaining provisions will continue to apply.